EVENT production INTERN
Location: Chicago, IL
Compensation: Unpaid + College Credit Available
Length of Internship: Flexible with semester dates
Are you passionate about event planning? Are you able to solve problems before they occur? Do you enjoy building relationships and getting to know people? Then you might be the perfect candidate!
StarEvents is seeking an Event Production Intern that will play a vital role in the development of our event timelines, vendor, and city relations. This intern will work with the events team learning the ins and outs of event planning. They will work to ensure that all events are properly registered through the city and work to build relationships with key stakeholders and vendors under direct supervision from the Event Manager.
OFFICE RESPONSIBILITIES
- Manage the main StarEvents email account and respond accordingly
- Assist in the process of submitting street closures and insurance
- Work with food vendors to secure proper permits and compliance
- Manage packing for event and ensure all items are returned to office
- Help to maintain office servers and accounting binders to ensure all proper paperwork is filed
- Assist with finalizing event specifications with the direction of the client and Event Manager
- Create timelines for event logistics and assist in map creation
- Work to ensure all vendors are properly registered
- Create and maintain databases and documents
- Speak with vendors to solidify load in and set up plans
- Work to process event applications
- Other duties as assigned
WHAT YOU WILL LEARN
- How to create an event overview
- How to improve attendee experience
- How to manage a system of registrations and applications
- How to troubleshoot and problem solve
- How to work with the City of Chicago
- How to follow proper procedure when planning a large scale event
- How to build relationships with clients and vendors
EVENT RESPONSIBILITIES
- Assisting in on-site event execution, including set up and break-down
- Ensure all materials are placed correctly and returned to correct location during break-down
- Help to lead provider placement
- Execute and ensure event quality
- Resolve any logistics conflicts on site
- Work to properly place all vendors and build relationships while on-site
- Serve as on-site event support for all vendors and sponsors
- Ensure all vendors/sponsors receive ordered materials
- Help manage staffing and check-in onsite
ELIGIBILITY
- This internship is a mix of office hours and festival hours. Interns should expect to work 20+ hours per week
- Required: weekend availability to work most, if not all, events. Please check out our calendar available on starevents.com/events
- Candidates should be enthusiastic about event planning
- Must have moderate to advanced understanding of Microsoft Excel, Office and Google Drive
- Able to stand for extended periods and tolerate inclement weather
- Fluency in Spanish preferred (not required)
WHY WORK FOR STAREVENTS?
StarEvents is a scalable, creative team with decades of experience offering award-winning services. Along with our exclusive Chicago neighborhood festivals and events, we consult, manage, and produce events of all kinds for all types of clients across the country. We draw people to experiences, brands to audiences, and our clients to the most creative ideas.
Sound like the job for you? Please fill out the submission form below. Incomplete applications will not be accepted. We look forward to hearing from you!