EVENT production INTERN
Application Deadline: February 3, 2019
Location: Chicago, IL
Compensation: Paid + College Credit Available
Length of Internship: May 2019 – August 2019
Are you organized? Are you able to solve problems before they occur? Do you enjoy building relationships and getting to know people? Then you might be the perfect candidate!
StarEvents is seeking two Production Interns that will play a vital role in the development of our event timelines, vendor relations and logistics ordering. These interns will work with the events team under direct supervision from the Event Manager learning the ins and outs of event planning. Interns will aid in scheduling providers and acting as the onsite point person for all vendors.
OFFICE RESPONSIBILITIES
- Assist with planning onsite logistics for events
- Help to manage logistical invoices and budgets
- Assist with finalizing event specifications with the direction of the client and Event Manager
- Create timelines for event logistics and assist in map creation
- Help to manage staffing for events, including stage managers, gate staff and beer booth staff
- Work to ensure all vendors are properly registered
- Create and maintain databases and documents
- Speak with vendors to solidify load in and set up plans
- Work to process event applications
- Other duties as assigned
WHAT YOU WILL LEARN
- How to plan a large scale event
- How to negotiate pricing from suppliers
- How to create an event overview
- How to tracking event success through budgeting
- How to better attendee experience
- How to manage a system of registrations and applications
- How to troubleshoot and problem solve
EVENT RESPONSIBILITIES
- Assisting in on-site event execution, including set up and break-down
- Ensure all materials are placed correctly and returned to correct location during break-down
- Help to lead provider placement
- Execute and ensure event quality
- Resolve any logistics conflicts on site
- Work to properly place all vendors and build relationships while on-site
- Serve as on-site event support for all vendors and sponsors
- Ensure all vendors/sponsors receive ordered materials
- Help manage staffing and check-in onsite
ELIGIBILITY
- This is a part time position from 10am-5pm Wednesday through Friday
- Required: weekend availability to work all, if not most events. Please check out our 2019 calendar available on starevents.com/events
- Candidates should be enthusiastic about event planning
- Must have moderate to advanced understanding of Microsoft Excel, Office and Google Drive
- Able to stand for extended periods and tolerate inclement weather
- Indesign and photoshop experience preferred
- Fluency in Spanish preferred (not required)
WHY WORK FOR STAREVENTS?
StarEvents is a scalable, creative team with decades of experience offering award-winning services. Along with our exclusive Chicago neighborhood festivals and events, we consult, manage, and produce events of all kinds for all types of clients across the country. We draw people to experiences, brands to audiences, and our clients to the most creative ideas.
Please send your resume, cover letter, and availability to [email protected] with the subject line “Application for Event Production Intern” or fill out the submission form below. Incomplete applications will not be accepted. We look forward to hearing from you!